Automate routine work, focus on what matters

We build

Flowtica helps operational teams in mid-sized companies eliminate manual busywork through custom AI assistants and automations. We integrate with the tools you already use, so your team saves hours, reduces errors, and speeds up processes without adding new platforms or disrupting your existing workflows.

Request a Free Workflow Assessment

Where Flowtica provides the most value

We work closely with lean teams that need dependable AI systems rather than experimental chatbots.

Best suited for
Ops teams drowning in email, tickets, and manual handoffs
Common starting points
Intake + triage, document Q&A with citations, CRM/helpdesk automation
Engagement kickoff
Free workflow assessment → 2-week MVP in your environment

About Flowtica

Flowtica delivers dependable AI solutions for operations

Flowtica was created to close the gap between impressive AI demos and dependable systems that support day-to-day operations. We approach AI as part of your infrastructure: observable, maintainable, and integrated, rather than a stand-alone tool disconnected from your processes.

We work with teams that already experience the cost of manual workflows, scattered knowledge, and constant context switching. Together, we define achievable projects that deliver clear value and build on that foundation over time.

For teams specifically exploring how Flowtica can act as an AI consultant in Canada, this example consulting engagement shows how a typical project is structured without exposing client-specific details.

Snapshot

Founded: 2025

Location: Remote · Canada

Focus: AI assistants & workflow automation

Typical clients: 5–200 people, service and ops-led teams

Best fit: Organizations beyond experimentation, ready for production systems

Engagement style: Engineering-led, collaborative, and lean

Data approach: Clients retain ownership; we favour deployments in your cloud or controlled environments

Technical stack: Python · TypeScript · AWS · Kubernetes · leading LLM providers

Capacity: Limited number of concurrent projects

Discuss a potential project

What we do best

  • AI phone and chat assistants that hand off cleanly to people when required
  • Document Q&A / RAG systems for contracts, policies, and runbooks, with transparent citations
  • Workflow automation that connects AI to CRMs, ticketing tools, and internal systems
  • Architectures on AWS or Kubernetes that respect privacy and compliance constraints
  • Monitoring and feedback loops so systems improve over time rather than quietly degrading

How we work

Phase 1

Discovery & workflow mapping

We begin by understanding how your team operates today, systems, constraints, and the edge cases that commonly break automation, so we can design a realistic solution.

Phase 2

Prototype in weeks, not months

We implement a focused AI assistant or workflow that plugs into your existing stack. Every prototype is tied to clear success metrics.

Phase 3

Harden & scale

Once value is demonstrated, we invest in monitoring, guardrails, fallbacks, and performance tuning so the solution behaves like dependable infrastructure.

Principles

Principle 1

Your data, your control

Data ownership remains with you. Wherever possible, we design deployments in your infrastructure or in controlled environments you administer.

Principle 2

Integrate with existing systems

We align with the tools you already rely on, CRMs, ticketing systems, data stores, rather than introducing unnecessary platforms.

Principle 3

Targeted projects, tangible results

We favour focused, high-impact initiatives instead of broad programs that are difficult to deliver and maintain.

Services

AI Phone & Chat Assistants

Never miss a call or chat. Our AI receptionists answer common questions, capture lead details, and hand off to your team when a human touch is needed. Every inquiry is handled promptly, reducing missed opportunities and repetitive work for your staff.

Document Q&A for Legal & Operations

Instant answers, with citations. Employees can get accurate answers from contracts, policies, and manuals in seconds with an AI that cites its sources. This speeds up decision-making in legal, HR, and ops, while ensuring information is verified and trustworthy.

Workflow Automation & Integration

End repetitive copy-paste. We integrate AI into your CRM, helpdesk, or scheduling tools to automate routine data entry and cross-platform updates. The result is faster workflows and fewer human errors as information flows automatically to where it's needed.

Private & Hybrid Cloud Deployments

Your data stays private. We deploy AI solutions in your environment (your cloud or on-prem) so you retain full control over data and compliance. You get the benefits of AI while meeting strict security and regulatory requirements.

Prototyping & Feasibility

Prototype in weeks, not months. We quickly build a functional AI prototype (in just a few weeks) to prove out a use-case before you invest in a larger project. This low-risk trial lets you see real results and validate the impact of an AI solution early on.

Ongoing Support & Iteration

Always improving. After launch, we continuously monitor and refine your AI workflow as your needs evolve. Your system gets smarter and more reliable over time, instead of stagnating after deployment.

Case Studies & Demos

Two repeatable MVPs we deploy for operations teams

Flowtica works best when workflows are treated like infrastructure: integrated, observable, and built for real day-to-day operations. Below are two focused demos aligned with our current target markets. Each links to a dedicated page with a practical walkthrough and an architecture diagram.

Example · Property Management

Maintenance request automation in 2 to 3 weeks

Automate maintenance intake, triage, vendor dispatch, and tenant updates so requests stop living in inboxes and spreadsheets. This MVP connects to the tools you already use and adds the guardrails needed for reliable operations.

  • What it automates: intake from email or forms, classification and urgency, vendor routing, tenant updates, status tracking, and escalations.
  • What changes: fewer manual follow-ups, faster first response, and clearer ownership across the maintenance lifecycle.
  • Typical outcomes: lower coordinator load, fewer escalations, and better visibility into aging tickets and bottlenecks.
View detailed example

Start with a free workflow assessment. If it’s a fit, we build a tightly scoped MVP and harden it with monitoring and a runbook so it stays dependable.

Example · Staffing

Last-minute shift fill automation for staffing agencies

When a client needs workers on short notice, manual texting and calling burns margin and time. This MVP automates shift broadcast, confirmations, allocation, and client updates so fills happen faster with less coordinator effort.

  • What it automates: shift intake, candidate filtering, SMS and email broadcast, reply capture, ranking and allocation, and confirmations to clients and workers.
  • What changes: faster fills, cleaner handoffs, and fewer spreadsheet-driven errors during peak demand.
  • Typical outcomes: better fill rate within minutes, fewer no-shows through structured confirmations, and less after-hours firefighting.
View detailed example

We start with one shift type and one channel, then expand once the workflow is stable and measurable.

Both demos follow the same principle: a private workflow layer connects to your systems, applies guardrails and logging, and uses AI only where it improves speed or accuracy. Tools can change; architecture and data ownership stay in your favour.

Offers

Flowtica offers workflow automation programs that start with a low-risk assessment and MVP, then scale into full production delivery. Ship quickly, measure impact, and keep improving what’s live.

We work best with partners who can move quickly and provide feedback. For hands-on delivery, we work with a small number of partners at a time.

Free Workflow Assessment & 2-Week MVP Build

Kickstart your AI project with no long-term commitment. We begin with a free assessment of one of your workflows to identify a high-impact automation opportunity. Then, in just 2 weeks, we build a functional AI MVP tailored to that use case so you can see real results fast.

After the assessment, you’ll receive a one-page workflow plan: scope, systems involved, success metric, and an MVP build outline.

Validate value quickly and decide, with evidence, whether to expand into full production.

What you get in the MVP:

  • A working workflow in your environment (not a slide deck).
  • Integrated with 1–2 systems (e.g., email + helpdesk/CRM).
  • Basic logging + error handling.
  • A short handoff doc: how it works, how to operate it, next improvements.
Request your free assessment

6-Month AI Workflow Program

Scale up your AI solution with a full-production engagement. After a successful MVP, this 6-month program fully implements and maintains an AI workflow in production. We take end-to-end ownership of one critical process – design, build, launch, and ongoing optimization – to ensure long-term success.

Minimum $6,000 CAD / month • 6-month minimum • dedicated delivery

One production workflow live in weeks, then improved month over month. Built for reliability, not a demo.

  • Design + integrate — map the process and connect to your existing tools (ticketing, CRM, email/phone, internal systems), including real edge cases.
  • Launch in weeks — ship a first production version early, then iterate based on real usage.
  • Operate + improve — monitoring, logging, retries, alerting, plus regular reviews tied to agreed metrics (hours saved, cycle time, SLA, error rate).

How we keep delivery predictable:

  • One workflow at a time.
  • Clear system boundaries.
  • Changes handled through defined next steps.

Best suited for teams with one painful, mission-critical process that must work reliably in day-to-day operations.

Apply for the 6-Month Program

Custom Scope (By request)

If your needs are unusual, we can design a tailored engagement. This is typically used when the workflow touches multiple teams, requires procurement/security reviews, or needs a different contract structure.

Custom pricing scoped after a short call

  • Focused pilots to validate feasibility before a larger rollout.
  • Multi-workflow roadmaps, sequenced to avoid unnecessary complexity.
  • Security or compliance reviews aligned with your internal process.
  • Clear scope, timeline, and success criteria agreed up front.

Share your workflow, tools, and constraints—we’ll recommend the smallest sensible engagement that can prove value and keep future options open.

Discuss a custom scope

Careers

Contact Flowtica

Tell us about your project or workflow challenges

Email us at hello@flowtica.ca or use the form below to share a short brief. We typically respond within 1–2 business days.

Email

hello@flowtica.ca

Based in

Remote, based in Canada

Mailing address

930-829 Norwest Road
Kingston, ON K7P 2N3

Website

flowtica.ca

Send a message to Flowtica

If it’s a good fit, we’ll follow up with a few clarifying questions and propose a time for a brief intro call. The more context you share about your workflows, systems, and constraints, the more tailored and actionable our response will be.

Prefer email? Write to hello@flowtica.ca.